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Best Copier Leasing Archive

Choose The Perfect Digital Copier

October 25, 2021 By Admin

A perfect digital copier is a machine that satisfies all your needs in terms of ensuring top-quality prints and scans. The perfect copier should be perfect to use with its easy controls, print high-resolution documents with ease as well as being able to scan both sides of the paper without hassle! If you’re interested in getting yourself one then always remember that if an offer sounds too good it probably is – nothing comes free nowadays! However, there are some brilliant offers around at the moment meaning we can get our hands on these fantastic pieces of technology at less than half price! When choosing a new model consider what size printer best suits your business as well as the customer base you have. If your business is local then a large print area will be perfect, however, if it’s larger and has people traveling from all over to use it then an A0 printer would fit better – be aware though that they need a bigger desk space! Digital copiers are perfect for any size company so don’t feel like you’re stuck with what you’ve got just because every time someone pops in they complain of not being able to do their job properly on such technology – think about new ways employees can produce documents using these machines and watch them come up with ideas themselves!

If you are in Fresno and you are looking for a Copier in Fresno for your business, you may contact Clear Choice Technical Services in Fresno. You can ask about Copier Leasing Services in Fresno, Copier rental services in Fresno, and Copier Repair in Fresno.

Features and key features of a digital copier?

A perfect digital copier has a fast copy speed, multiple tray options for different page sizes and formats, duplexing capabilities to help save paper, easy-to-use touchscreen controls that allow you to print from anywhere in the office with your computer or mobile device.

The perfect digital copier will have great features. Look at some of these:

–       Networking capabilities – they can be shared between employees easily if they are on a network! That means that only one machine needs to be purchased instead of several per department or even floor in your office building! You’ll save so much money and hassle by doing it this way.

– Low-cost consumables – don’t let them break the bank with expensive ink cartridges, etc…think about whether you can invest more initially into an eco-friendly printer that uses fewer resources over its lifetime than constantly replacing things every time something runs out! It’s cheaper long-term as well as being kinder to the environment.

–         You can print from your phone or tablet – perfect if you’re on the move and need a quick document printed before an important meeting!

–         They save space in offices – no more bulky copiers taking up valuable office floor space. This is perfect for smaller businesses where cash flow is tight because it means that you don’t have to shell out so much money all at once…you can spread the cost over time instead of having such a huge lump sum come one day when they buy their new machines!

What should we consider before choosing a digital copier?

If you run an extremely busy business where saving time is essential it would be worth looking at faster machines with higher duty cycles. If your work involves scanning large volumes of documents then being able to scan both sides will also save valuable hours per day! Another important thing is how much storage space does each machine have onboard? This can make or break whether or not people use the machine daily.

What are good brands of digital copiers?

Choosing the perfect digital copier comes down to what you need it for. For example, Xerox is known worldwide as being one of the best office machines today. If you’re looking for something great for copying and printing then Konica Minolta is another brand that has a wide range of products available on the market right now. Ricoh makes fantastic all-in-one printers too! Another company to try out if you can afford them would be Canon who have an excellent color laser printer machine at their disposal. This could work well in any busy office environment where documents are needed very quickly with perfect crisp images every time!

What are the benefits of getting a digital copier?

A digital copier can work extremely well for any busy office environment. If you’re looking to print and copy a large number of documents in perfect quality, then the best option would be to get your hands on an all-in-one machine that can take care of tasks such as scanning and printing thanks to the brilliant technology at its disposal! A lot of today’s models don’t even need ink cartridges meaning that they are very cost-effective too! There is no specific brand when it comes down to choosing the perfect digital copier but the top choices include Konica Minolta, Ricoh, or Canon who have some fantastic products available right now. These brands know exactly how important it is for businesses to be able to keep their working environment well-maintained, so they have made sure that the machines are perfect for any type of job.

Filed Under: Best Copier Leasing, Business Copier, copier, Copier and Printer, Copier Brand, Copier Type, Multi-Functional Copier Tagged With: Clear Choice Technical Services, Copier Lease, Copier Rentals, Copier Repair, IT Services, Local Service Provider

How to Expense a Copier Lease in Accounting

March 1, 2021 By Admin

Expense a Copier Lease in Accounting

Copier leasing always induces a regular expense for any business entity engaging in it. Your payment basis may be monthly, quarterly, or annually as the contract goes. But you may have a hard time applying this copier lease to accounting.

But before that, we need to delve into the overview of copier leasing and its details.

What Is Copier Leasing?

Copier leasing is the system of undergoing a contract with a copier leasing company and paying for the machine’s ownership in a period. In copier leasing, the equipment is yours unless the deal is completed.  

There are a bunch of copier leasing services all over the world. Each one has unique product and service offerings. But among the copier leasing services in Fresno, there is one copier leasing company that stands out the most.

Copier Leasing In Fresno

Copier Lease Fresno, CA, is a copier leasing branch by Clear Choice Technical Services that ensures affordability and convenience. You do not even have to worry about the documents because everything is made simple. With this, you can easily undergo the contract signing process and procurement of the copier brand you want.

The payment options are also flexible. You can set the basis of your payment and its corresponding amount. You can pay via debit or credit cards or in their office in terms of payment mode.

To have their best deals, you can contact them at (559) 201-0477. 

But that is not all. You can also choose the copier machine brand that you will lease. You can ensure that the machine is the best depending on your company’s operations.

The following is the list of some brands that they offer:

  • Pitney Bowes
  • NEC
  • Canon
  • Panasonic
  • HP LaserJet
  • Gestetner
  • Color
  • Kyocera
  • Ricoh
  • Toshiba
  • Xerox
  • Konica Minolta
  • OCE
  • Imagistic
  • Savin
  • CopyStar
  • Lexmark
  • Sharp
  • Lanier
  • Samsung

Notable Features 

  • Convenient

It is really convenient because you can easily accomplish the contract without excess hassle. They guarantee not to bombard you with documents. Instead, they will guide you through the entire process.

  • Affordable

There is a minimum upfront cost for each machine. The brands that they offer also are the lowest price guaranteed. With this, you can save more than in any copier leasing companies around.

  • Flexible

The payment options are flexible. You can choose among different payment periods on a monthly, quarterly, or annual basis. You can also compromise the periodic payment if you negotiate with the company.

  • Maintenance Assurance

The maintenance crew would always make a regular visit to keep your machine in good condition. You can also do them if you face any difficulties with the machine’s functions. But they guarantee that you will never experience any downtime because the machine is sustained by consistent maintenance.

How to expense a copier lease in accounting?

In recording the copier lease in accounting, you will need the Cash, Office Equipment, Notes Payable, and Office Expenses accounts. You have to write the entire payment you will be spending under Notes Payable and Office Expenses. You will debit the Notes Payable (decrease) and credit Cash (outflow of money).

Every payment period, you should update your journal entries to make sure that you balance the elements. You will only get a zero balance for the copier machine once you have completed the conditions in the contract. Thus, either you stop leasing or continue with the contract by renewing it or upgrading the terms and conditions.

Leasing the best copier machine for your entity puts you in an advantageous position. You can rest assured that you will be delivered with the best customer service that they can give. On your part, it is equally important to maintain your financial records with the copier lease to preserve accuracy in the business’ financial statements.

Filed Under: Best Copier Leasing, Business Copier, copier, Copier and Printer, Copier Brand, Copier Type Tagged With: Clear Choice Technical Services, Copier Lease, Copier Rentals, Copier Repair, IT Services, Local Service Provider

How to Negotiate a Copier Lease

February 22, 2021 By Admin

Negotiate a Copier Lease

We have all been there, you need a copier and you need to find the best deal fast. So, just like most people, you start getting quotes from a few vendors in your area so that you can compare their offers and you can choose the best one. 

It sounds very simple but you quickly realize that the prices depend on the size and model of the copier. So how do you choose one? Should you just go with the cheapest copier that you can find or should you try to negotiate with your copier lease with the higher bids to see if you can score a better deal?

How to Negotiate a Copier Lease

First, you need to understand that in the copier industry, there are two types of sales companies, the ethical ones and the dishonest ones. You want to do business with the first one. 

Remember that in picking the company with whom you would like to do business with, you begin your negotiating discussions as it is when you can sense which company is out to win at all costs, even if that means promising you so many great deals. 

You need to approach your negotiation in a respectful manner and you need to be upfront and honest about your intentions. If a dealer believes you are just trying to drive the price as low as possible, they will be less eager to help you get where you want to go. 

If your contract is being inflated because of add-ons, let the sales representative know that you are not interested in them, but also hear them out. Remember that they have worked with hundreds of other companies and may know of some cost saving options for you based on your situation. 

Also, understand the terms of your lease. Most service contracts can be canceled with 30 days to 60 days notice unless the lease and service are lumped into one bill together. 

Take note that most service terminations must be handwritten and must be received to become official. Copier leasing services can’t be canceled. Just like a car lease, you have to pay off the balance when it comes to copier leasing, even if you stop using it.  

Differences in your copier lease

It is easy to glance at the bottom line number and assume that the lowest price is the best for your company. Copiers can be a bit different to another copier. 

There are advantages to choosing one copier band over the other, but that should be based on the overall goals of your business. For example, you may have high volume but do not need very high quality graphic printing. If you are a print shop, being able to print quality graphics is needed. 

However, if you are just focusing on the lease or contract itself, you may be  surprised to find that the bottom line is not what you think. It can become easy to lose track of all the ideas that a copier salesperson will suggest. They are not all bad, either. 

What do you need to look for in a copier lease in Fresno? A 48-month contract or at least a 60-month contract. Check on 35 or 50 pages per minute and check if the quotes are for color or if it is black and white only. Limits on the number of service calls should be checked if it is per month or unlimited and if it is a new machine or a discontinued one. 

All of these have a major impact on your lease. The truth is that there is an issue in the copier industry and it starts with copier lease contracts, like copier leasing services in Fresno, for example. 

Filed Under: Best Copier Leasing, Business Copier, copier, Copier and Printer, Copier Brand, Copier Type Tagged With: Clear Choice Technical Services, Copier Lease, Copier Rentals, Copier Repair, IT Services, Local Service Provider

How renting photocopiers can benefit your business?

January 8, 2021 By Admin

renting photocopiers can benefit

You will agree that professional printing or copying machines are essential equipment most businesses depend on for their productivity and efficiency. In this modern world of technology, a photocopier is a must-have equipment that helps businesses do the work faster, produce documents easily, and add to the overall success of the business.

But it can be frustrating to have a malfunctioning photocopier, especially if you have an urgent document or report that needs to be produced. It affects the performance of your business. Most businesses today adapted copier leasing, which is more beneficial in solving issues with malfunctioning machines. 

What is a copier lease?

A Copier lease is a contract between businesses and copier leasing companies. These companies offer copier leasing services that let you rent equipment while holding payments as long as you have the machine.

They offer high-quality equipment you can use in your office like photocopiers, printers, scanners and other more. But what does copier lease have to do with your business? Below are some benefits of renting a photocopier for your business.

Improvement in professional result

There are copier leasing companies that offer high-quality photocopiers that can produce twice faster than ordinary machines. These upgraded equipment help in everyday demand and resulted in improvement in the professional performance of the business. Copier leasing in Reno offers trusted brands that are of high quality and also supported with technical care, making the machines in high functioning condition at all times.

Less cost

Renting a photocopier has a balanced view of its economic cost to the benefits it brings. Most businesses that have limited capital can avoid the costly purchase of this equipment that they don’t need in the succeeding years. In case you don’t need the machines anymore, you can return them to the renting company which can also be less hassle than buying your equipment.

More savings

It is the reality that if we purchase a photocopier and it breaks down, aside from the initial cost we spend to buy the machine, we have to add a technical service fee, a charge of parts and the repair cost. While in copier lease, there is the skilled technical support that helps in repairs or even replacement of machines if necessary. The budget supposed to be for repairs can be used as savings for the future financial needs of the business.

Low maintenance

You will spend less time solving technical problems because, in copier leasing services, you will not bother about its maintenance. After all, the leasing company will do it for you. It will be less hassle for your business because it can continue operating without wasting a lot of time focusing on the problem. Your problem will be solved right after because the renting company will provide repair. One such company is Copier leasing in Reno that offers quality but affordable maintenance services.

Tax benefits

The monthly rental payments are tax-deductible. The accounting treatment of renting a copier is different from the process of depreciating the value of a purchased machine in accounting every year. Renting a copier rather than buying it outright can reduce printing cost and can save you more money that’s why many businesses today prefer copier leasing rather than buying. 

If you think that renting is better for your business, you may start choosing the right copier leasing company that can give you the services that your business needs. Copier leasing services in Reno gives you affordable and excellent packages that guarantee premium class machines, a regular supply of consumables, and great maintenance at a fixed rate.

Filed Under: Best Copier Leasing, Business Copier, copier, Copier and Printer, Copier Brand, Copier Type Tagged With: Clear Choice Technical Services, Copier Lease, Copier Rentals, Copier Repair, IT Services

Benefits Of Having A Copier In Your Company

September 24, 2020 By Admin

Benefits Of Having A Copier

Copiers are very important and they are used regularly by people in their working lives. Technological advancement has led to the involvement of new copiers with improved performance. Colored copiers are very popular in most businesses since they need colored documents. 

Here’s how a copier benefit your office

Flexibility

Whether you want to opt for a copier lease or buy one, you will soon know how much time you save by not having to visit the local copy facility. By the time you outsource the task, you could already have the information done, and incorporated into your current project. The copiers today make it more simple to choose which features will best benefit your company. Also, you can reduce the amount of office equipment needed since a lot of the copiers have tons of amazing features and functions. Consider giving a centralized copier in a location where each of your staff can take advantage of the machine. Your company will become more efficient when the copies are readily available. 

Privacy

A lot of documents used in the office are confidential files you do not want to outsource to an outside company. Security leaks can happen if sensitive and confidential documents fall into the wrong hands. A lot of the copiers today incorporate built-in hard drives that protect the information for multi-copy or delayed output. You can check copier leasing services for copiers that have these amazing features. 

Cost per copy

You can save the money that you have been paying for other companies. If you have been using a copy center for your copying needs, maybe it is time to consider keeping that money in your business instead of paying for the use at an outside facility. 

Print both sides

A lot of the machines that are offered today are set up to provide a copy of both sides of the text. You will save money on the amount of paper and have a well-organized copy for the client or co-worker to view. The two-sided copy is also useful to save money if you are responsible for mailing out information to other patrons or businesses. 

Digital technology

With updated technology, your business will benefit from new scanner and laser printers, you can even opt for copier leasing. The quality of the image is top-notch, and the copier can scan the documents and store them in its queue while other pages are being printed. Some copier units have high-speed scanning capabilities that you can integrate with your email. This kind of scanner can also make the documents readily available on a local area network. 

Maintenance and repair

If you send staff over to the local printing company to handle your printing needs, you have probably noticed that sometimes the quality of the print is less than amazing. Companies that have lots of copiers set up for patron use are not always able to clean the glass and maintain them after every single use. Because of this, your staff member may inadvertently use a copier that has spots all of the screens, bends and catches paper, or has a light out, all affecting the quality of the print. When you make the decision to have your own copier in-house, you and your staff will be the only ones who use it, you will have the convenience of your local dealer to service your copier so that it lasts for years. 

Going green

When it comes to protecting our environment, a lot of business decisions that you make matters. Copiers give you the chance to choose equipment and supplies that are safe. You can opt for copiers that are eco-friendly so you can be efficient while saving the planet. 

If your location is around Fresno, you may also visit Copier Lease Fresno and Copier Repair Fresno, Copier Rental Fresno or call Service Location Fresno (559) 201-0477 and Copier in Fresno

Filed Under: Best Copier Leasing, copier, copier leasing Tagged With: Business Copier, Clear Choice Technical Services, Copier Brand

3 Copier Features That Are Ignored All The Time

March 18, 2019 By Admin

Copier Features That Are Ignored All The Time

Copiers have a lot of functions, and it is common that not everyone gets to use all of it. Most people are simply not aware of what their copiers are really capable of. Some just assume that it is only faxing, scanning, copying, and printing, along with some other minor functions that work in their copier machines. Some copier lease dealers do not have the time to fully orient you with every function of the copier you’re leasing from them down to its least expected feature, right?

In Fresno, you can deal with the best copier leasing companies ever and still not be able to know every function there is in your copier. It simply is like that everywhere no matter your nature of the business. Copier Fresno lease is just going to walk you through everything themselves. What you need to do now is read more on and learn from this hack-like information. Listed below are uncommon functions you need to know to boost that office productivity and make that copier leasing worth it:

Advanced post-print and scan features.

Many modern copiers have document finishing features that are just topnotch. The features may sound basic but are a life-changer in their functionality. Many copiers these days have advanced post-print features such as hole punching, stapling, and folding capabilities for specific fold-requiring uses.

Many of us still manually do the mentioned tasks ourselves when all this time, copiers these days are actually already capable of handling those as well. All you really need is sit back at the copier room and wait for almost everything to be done for you. The only thing you need to worry about is taking those documents to where they should be. Quite a burden lifted off your workload, right?

Copiers these days are capable of recognizing the text in documents scanned on them so that they can be converted into editable files. This is essential for certain document tasks. Also, copiers offer easy access to the office network and other social connections such as email and cloud storage so that your scanned documents are directly sent to where they should be. No need for paper use and couriers delivering them somewhere. Use that wide network range of your copier to its fullest along with its scanning features you may have not known before until just now.

Printing from your smartphone.

With wireless connections large at copiers these days, a lot don’t understand why some people may just tend to forget this function exists. Guess we have just grown accustomed to printing from bigger devices throughout the years. However, there are times when you just don’t want to
turn on your desktop computer just for that in the office, or you may be in a lunch break but in need of a rush print job. You can always use the Wi-Fi direct and other connectivity features of your copier to connect with your smartphone and print your documents straight like that.

Systematized copier use inventory courtesy of the copier itself.

There are systems or software available for many copiers these days that take charge of your copier use inventory. When installed, this feature can keep track of your patterns of use so that it can be optimized according to your needs and frequency of use. Instead of manually doing the inventory yourself, calculating yield, and monitoring the use and functionality of your copier, why not use this feature. You have to as much as possible, lessen the tasks you do at work in order to keep productivity in those fields where you really need the hard work for.

Filed Under: Best Copier Leasing, copier, copier leasing Tagged With: Copier Lease Dealers, Copier Leasing Companies

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