best copier leasing Archives - Copier Lease Fresno

Copiers are very important and they are used regularly by people in their working lives. Technological advancement has led to the involvement of new copiers with improved performance. Colored copiers are very popular in most businesses since they need colored documents.

Here’s how a copier benefit your office

Flexibility

Whether you want to opt for a copier lease or buy one, you will soon know how much time you save by not having to visit the local copy facility. By the time you outsource the task, you could already have the information done, and incorporated into your current project. The copiers today make it more simple to choose which features will best benefit your company. Also, you can reduce the amount of office equipment needed since a lot of the copiers have tons of amazing features and functions. Consider giving a centralized copier in a location where each of your staff can take advantage of the machine. Your company will become more efficient when the copies are readily available.

Privacy

A lot of documents used in the office are confidential files you do not want to outsource to an outside company. Security leaks can happen if sensitive and confidential documents fall into the wrong hands. A lot of the copiers today incorporate built-in hard drives that protect the information for multi-copy or delayed output. You can check copier leasing services for copiers that have these amazing features.

Cost per copy

You can save the money that you have been paying for other companies. If you have been using a copy center for your copying needs, maybe it is time to consider keeping that money in your business instead of paying for the use at an outside facility.

Print both sides

A lot of the machines that are offered today are set up to provide a copy of both sides of the text. You will save money on the amount of paper and have a well-organized copy for the client or co-worker to view. The two-sided copy is also useful to save money if you are responsible for mailing out information to other patrons or businesses.

Digital technology

With updated technology, your business will benefit from new scanner and laser printers, you can even opt for copier leasing. The quality of the image is top-notch, and the copier can scan the documents and store them in its queue while other pages are being printed. Some copier units have high-speed scanning capabilities that you can integrate with your email. This kind of scanner can also make the documents readily available on a local area network.

Maintenance and repair

If you send staff over to the local printing company to handle your printing needs, you have probably noticed that sometimes the quality of the print is less than amazing. Companies that have lots of copiers set up for patron use are not always able to clean the glass and maintain them after every single use. Because of this, your staff member may inadvertently use a copier that has spots all of the screens, bends and catches paper, or has a light out, all affecting the quality of the print. When you make the decision to have your own copier in-house, you and your staff will be the only ones who use it, you will have the convenience of your local dealer to service your copier so that it lasts for years.

Going green

When it comes to protecting our environment, a lot of business decisions that you make matters. Copiers give you the chance to choose equipment and supplies that are safe. You can opt for copiers that are eco-friendly so you can be efficient while saving the planet.

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Copiers have a lot of functions, and it is common that not everyone gets to use all of it. Most people are simply not aware of what their copiers are really capable of. Some just assume that it is only faxing, scanning, copying, and printing, along with some other minor functions that work in their copier machines. Some copier lease dealers do not have the time to fully orient you with every function of the copier you’re leasing from them down to its least expected feature, right?

In Fresno, you can deal with the best copier leasing companies ever and still not be able to know every function there is in your copier. It simply is like that everywhere no matter your nature of the business. Copier Fresno lease is just going to walk you through everything themselves. What you need to do now is read more on and learn from this hack-like information. Listed below are uncommon functions you need to know to boost that office productivity and make that copier leasing worth it:

Advanced post-print and scan features.

Many modern copiers have document finishing features that are just topnotch. The features may sound basic but are a life-changer in their functionality. Many copiers these days have advanced post-print features such as hole punching, stapling, and folding capabilities for specific fold-requiring uses.

Many of us still manually do the mentioned tasks ourselves when all this time, copiers these days are actually already capable of handling those as well. All you really need is sit back at the copier room and wait for almost everything to be done for you. The only thing you need to worry about is taking those documents to where they should be. Quite a burden lifted off your workload, right?

Copiers these days are capable of recognizing the text in documents scanned on them so that they can be converted into editable files. This is essential for certain document tasks. Also, copiers offer easy access to the office network and other social connections such as email and cloud storage so that your scanned documents are directly sent to where they should be. No need for paper use and couriers delivering them somewhere. Use that wide network range of your copier to its fullest along with its scanning features you may have not known before until just now.

Printing from your smartphone.

With wireless connections large at copiers these days, a lot don’t understand why some people may just tend to forget this function exists. Guess we have just grown accustomed to printing from bigger devices throughout the years. However, there are times when you just don’t want to
turn on your desktop computer just for that in the office, or you may be in a lunch break but in need of a rush print job. You can always use the Wi-Fi direct and other connectivity features of your copier to connect with your smartphone and print your documents straight like that.

Systematized copier use inventory courtesy of the copier itself.

There are systems or software available for many copiers these days that take charge of your copier use inventory. When installed, this feature can keep track of your patterns of use so that it can be optimized according to your needs and frequency of use. Instead of manually doing the inventory yourself, calculating yield, and monitoring the use and functionality of your copier, why not use this feature. You have to as much as possible, lessen the tasks you do at work in order to keep productivity in those fields where you really need the hard work for.

Benefits Of Having A Copier In Your Company

Flexibility

Privacy

Cost per copy

Print both sides

Digital technology

Maintenance and repair

Going green

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Copier Lease Specialist

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