It seems common that most just assume they copy, print, scan, and fax. The reality is that they can do so much more. But how do you know which accessories will be the most beneficial to the employees in your office?

While all of these options serve a purpose, not all of them may be for you.

When you finish reading this article, you’ll be more knowledgeable of the benefits each feature provides and whether they are something you need. The next time you search for the best office copier, you’ll be able to know with confidence what you need and want.

Finishers come in a few varieties – internal and external finishing options.

One of the most price-conscious is the internal staple and hole punch feature. This type is perfect for the office that may not have large volumes but would like the advantage of stapling on demand instead of the manual process that most of us are used to.

It also allows you to get the feature without having a large extra piece added to the outside of the copier. Internal stapling reduces the copier’s footprint, saving space in smaller offices.

The largest factor to consider for this feature is the printed paper capacity, which is limited to approximately 500 pages or less depending on the thickness of the paper. Once it fills up, you will need to remove the print job to allow the device to continue printing.

Another option for finishing is an external unit. They are larger because they attach to the machine’s exterior and offer greater capability.

While they will still staple and hole punch, you can also get additional features such as folding, binding, or inserters (something not available with internal finishers). Consider this for larger workgroups with high-volume printing, marketing materials, or reports.

Unlike the internal option, the external allows for a much larger paper capacity to allow higher runs of printed material without the need to remove jobs from the device as often. Binding is an additional feature that you can get on these types of add-ons. This adds hole-punching for coil binding—perfect for presentations and client proposals.

High-speed devices can fold and cut prints magazine-style for a professional, uniform finish. Folding multiple pages can be tricky. This ensures a professional look by aligning edges.

In conjunction with the larger external finishers, you can also add post-sheet inserters and even folding units. Typically, only larger group environments or print production groups would consider these. A folding unit lets you fold documents in various ways, saving significant time when folding large print runs.

Some of these include half folds, z-folds, or even booklet folds. Speak with a specialist to find the best option for your environment.

Copier Accessories: Large Capacity Drawers

Another important accessory to consider with these types of finishers is a large-capacity drawer. These are basically boxes that sit outside of the machine on the ground that hold larger amounts of paper.

Again, in the right environment, the ability to add up to another 3,500 sheets of paper in line with the device can prevent your employees from having to stop what they are doing to reload paper as often.

High-volume offices (like those printing invoices or marketing materials) and production units need this. Adding a large capacity tray saves your employees substantial time by eliminating copier wait times.

If you plan to get copiers for your office in Fresno, you can opt to buy copiers or lease copiers in Fresno. We can give you the option to get the copier that you want.  You can contact our local copier leasing services department in your location.

If your Location is around Fresno, you may call us at (559) 201-0477, and our personnel for copier leasing in Fresno will assist you.   If you are also looking for copier repair services in Fresno you may contact our copier repair personnel at the same number.